Government

Situation

The US Government is one of the largest organizations in the world that uses paper for everyday work process.  GPO (Government Printing Office) is the largest printer in the world. When we look at the amount of paperwork that the IRS alone handles to process individuals taxes is mind-boggling.  Also, the US District Courts have six- hundred offices throughout the US that manually processes hundreds of thousands of court records and other types of data.  Millions of medical documents for the Army, Navy, Air Force and Marine personnel are stored at various bases, ships and countries and are only obtainable at those sites. In recent years the US Government has recognized the need to have all these various government documents digitized and accessible through software to different branch offices of the US.  The US Government established in 1998 a Paperless Office Act to be enacted in 1999, thereby establishing the hardware, software and system integration projects needed for the various departments. This is still going on today.

Government Document Management Issues

The various government offices have millions of documents from years ago that need to be scanned, maintained and searchable for a certain amount of time before storing off-site. This is performed by expensive high-speed scanners that scan thousands of documents per day and are stored on optical juke boxes and retrieved by some document imaging software such as Filenet, Optika and others ISV software packages that can handle large amounts of scanned files. However, the time eventually comes when the backfile conversion of these documents are complete. The issue then is what means of scanning is best suited for the on-going daily documents that flow through each workers desk. Today’s trend is that more and more scanning is moving from the centralized offices and agencies to the desktop where the documents are received and can be processed immediately with inexpensive desktop scanners.  Also US Government is broadly standardizing on Adobe’s PDF file format. Today, Government agencies are scanning contracts and other documents directly to a PDF file and using some search method to retrieve them.

Visioneer Solution

Visioneer and a federal systems integrator teamed to develop a desktop document management solution for an “unnamed government agency”.  Systems integrators are contracted to handle the integration of technologies that streamline document and paper processes.  Presently, hundreds of Visioneer XP-200 and XP-450 desktop scanners are being used there at the desktop.  System Integrators are regularly amazed at the ability that the Visioneer Strobe scanners and its robust software bundle that combine to deliver desktop document imaging solutions for a fraction of the more elaborate and costly systems and all in an easy to use solution.

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